Axepta has long recognized the importance of maintaining the confidentiality of sensitive information about employees, candidates, customers, suppliers and partners. The nature of our profession requires that we collect and deal with sensitive information and we have a responsibility to protect that information for as long as it is in our possession.
Axepta respects Swiss and European laws relating to data protection to the extent that they are applicable. This privacy statement provides the information necessary to understand how we collect, use and manage the personal data of the natural persons concerned.
You are reading the French version of our privacy statement: in case of doubt, this version is valid, the versions in other languages being translations of the French version.
Your data is processed by Axepta SA (“we”, “Axepta”), registered in the Geneva commercial register, and which is the data controller. However, we use subcontractors to delegate part of the processing, and this document describes the measures taken to guarantee the security of your personal data also in these cases.
This privacy statement applies to the personal data of any natural person using our services (“you”):
In addition, this privacy statement describes;
It depends on the nature of our relationship.
Most of the time, we store your contact information, such as name, mailing address, email address, and phone numbers.
As a user of our website, we record information about your use (IP address, date and time, service requested, etc.), and we also store cookies. You can consult our Cookies Policy.
If you ask us to provide you with services such as a placement with our clients, we also record the necessary information, and usually contained in a CV, such as:
If, in addition, we hire you as a temporary worker or consultant to one of our clients, we record administrative or financial information, such as:
Please note that your application documents may also contain sensitive data within the meaning of Art. 3 let. c of the Federal Data Protection Act (LPD) or special categories of personal data within the meaning of Art. 9 of the EU General Data Protection Regulation. This may include, for example, data on political opinions, religious beliefs, physical or mental health or a photo showing ethnicity. If you provide such information in your application materials, you acknowledge that we may store, process and transmit this information.
We carry out all our processing on a legal basis, corresponding to (at least) one of the following categories:
In addition to the activities mentioned above, if you are a candidate, consultant or temporary worker, and you have an account on our site or have applied with us, we also use your personal data to:
Perform statistical data analyzes, such as analyzing our base of candidates, consultants and temporary workers; assessment of individual performance and abilities, including scoring of work-related skills; identifying skills shortages; bringing people together and potential employment opportunities, and analyzing recruitments.
We may also use your information for other purposes, as long as we specifically notify you, at the latest when recording this information, or with your oral or written consent.
As data controller, Axepta may process personal information for legitimate business purposes, including:
Whenever we process data for these purposes, we take great care to ensure that your rights are considered and respected. You have the right to object to such processing, and for information on how to exercise this right, please refer to the How to exercise your rights section below.
We keep personal data in our systems for as long as they are necessary for our processing or to fulfill our legal obligations or justified by our legitimate interests. We determine this time period by considering:
We do not disclose the personal data we collect about you except as described in this privacy statement or in specific terms provided in connection with specific activities.
We may share your personal data with our suppliers, who perform services on our behalf and on the basis of our instructions. We have committed our suppliers to treat your data as confidential and we do not authorize these suppliers to use or disclose your personal data except to provide such services on our behalf or to comply with legal requirements.
In addition, we may disclose personal data about you (i) if the law or legal process requires us to do so; (ii) to law enforcement authorities or on the basis of a legal request for disclosure; and (iii) when we believe the disclosure is appropriate to prevent personal injury, damage or financial loss, or in connection with an investigation of suspected illegal or fraudulent activity.
We also reserve the right to transfer your personal data in the event of a total or partial sale of our business or our assets (including in the event of reorganization, dissolution or liquidation).
We may transfer your personal data outside of Switzerland, to countries in the European Union (subject to the EU General Data Protection Regulation) or to other countries. When we transfer your personal data to countries without a level of data protection equivalent to that of the EU or Switzerland, we make sure to obtain the necessary guarantees for the sufficient protection of your personal data. In particular, we apply the directives of the Federal Data Protection and Transparency Officer.
The legal framework may give you the following rights in relation to your personal data. You can exercise several of these rights, by contacting us at firstname.lastname@example.org.
When the processing is based on your consent, you have the right to withdraw your consent at any time with effect for the future.
To exercise your rights regarding the processing of your personal data, please refer to the “How to exercise your rights” section below.
This privacy statement may be amended at any time to reflect changes in our privacy practices or the legal framework. In the event of a material change, we will do our best to notify you, including by posting a message on our website. In any case, we recommend that you check the version of this statement, the version of which published on our website is authoritative.
To exercise your rights, or to request the deletion of your data: you can send an e-mail to the address email@example.com
Please keep in mind that if you exercise your right of objection, it may affect our ability to perform and provide services to you for your benefit.
For any questions or comments about this privacy statement or our data processing, you can write to:
Data Protection Officer
Quai du Seujet 12
1201 Genève, Suisse